Accounts Payable-Accounting Assistant

This position is no longer accepting applications. See a listing of our current openings here.

Stillwater Sciences is seeking a highly-motivated individual to handle Account Payables and assist with various accounting activities for our Corporate office based in Berkeley. Applicants should be available to work at least 30 hours per week and at times may require additional hours up to 40 hours for the week. The schedule offers some flexibility, however the candidate must be available to work some hours on Tuesday through Friday of each week. This position requires an individual who learns quickly, is dependable, and has completed coursework in accounting or has at least 2 years of accounts payable experience. Our company has been growing and this position has the potential to turn into a full-time (40 hours per week) in the future.

Duties include, but are not limited to:

• Review incoming vendor invoices and obtain approvals
• Code invoices with correct general ledger account number
• Enter and post invoices into Deltek accounting software system
• Reconcile and enter in accounts payable the monthly corporate credit card bill
• Investigate and resolve discrepancies/problems with accounts payable invoices
  Review and correct employee entered expense reports in Deltek Vision system
• Process weekly payments for employee expense reports and bi-weekly for accounts payable
• Obtain vendor 1099 information and annually process and mail out vendor 1099s
• Post cash receipts in Vision and deposit checks in bank account using remote capture machine and software
• Assist project accountants with assembling accounts receivable invoices; mailing/emailing monthly A/R statements to clients, project folder set-up and filing
• Collect weekly timesheets, review, and note corrections.
• Assist HR with resolving timesheet issues including entering timesheet corrections into the Deltek Vision timesheet system
• Provide back-up for front desk
• Assist with various other accounting or office duties as assigned

Desired Skills and Attributes:

• Experience in an office setting
• Highly-developed organizational skills and attention to detail is a must
• High energy and contagious enthusiasm
• Ability to follow directions and work independently
• Willingness to be proactive, initiate tasks that need to get done, and ask for clarification when the desired outcome is unclear
• Computer skills with word processing, Acrobat PDF file formatting, and Excel spreadsheet software
• Good interpersonal communication skills
• Flexibility and willingness to do whatever needs doing
• Desire to learn about accounting
• Some coursework completed toward a college degree is a plus