Project Biller

Project Biller/Invoicing

Berkeley or Davis, CA

Stillwater Sciences, an environmental consulting company with approximately 70 full-time dedicated and enthusiastic employees throughout the Western US in seven offices, is seeking a mid-level Project Biller based in either Berkeley or Davis, CA. This position requires a highly-motivated, take-charge individual that will be responsible for assisting project managers with monthly billings. This is a full-time position requiring 40 hours per week.

The ideal candidate will:

  • Be a quick learner and good problem solver
  • Thrive in a fast-paced environment managing job duties and deadlines within a loose hierarchy
  • Find enjoyment working with a group of scientists who are passionate about what they do
  • Be a jack-of-all-trades where no job is too big or too small

The ideal candidate will possess:

  • A can-do, service-oriented attitude
  • Confidence and initiative
  • Excellent communication skills (both verbal and written) and a Team player
  • Excellent organizational skills

Duties include but are not limited to:

  • Working with project managers on monthly T&M, Fixed Priced, Lump Sum, Daily Rates project billings by using Deltek’s Vision interactive billing software to make labor transfers, enter and post subconsultant invoices, and other types of edits to client invoices
  • Running various project reports and provide back-up support to assist Sr. Project Accountants as needed
  • Maintaining well-organized and complete billing files
  • Assisting with project close outs
  • Entering data and posting of accounts payable invoices related to assigned projects; A/P support
  • Process monthly statements
  • Ad hoc tasks as needed

Required qualifications include:

  • Minimum 2–4 years of work experience preparing project invoices using many types of billing/compensation methods such as T&M, Fixed Priced, Lum Sum, Daily Rates, etc.
  • Experience with project or job cost accounting/billing using ERP financial software system such as Deltek’s Vision (preferred) or Microsoft’s Dynamics SL or Dynamics GP, or other similar software
  • Experience working in an environmental or professional services organization
  • Proven organizational skills with the ability to effectively multi-task
  • Strong attention to detail and follow-through
  • Strong interpersonal communication skills, both verbal and written
  • Strong problem-solving skills
  • Confidence to interact with all levels of staff, agency representatives, and clients in a professional and courteous manner
  • Intermediate to advanced Microsoft Office (Word, Excel, and Outlook) and Adobe Acrobat skills
  • Ability and motivation to use creativity and logic in dealing with a broad range of business situations
  • Versatility to work both independently and collaboratively
  • Ability to work 40 hours per week, with flexibility when/if needed
  • Personal integrity and sound judgment in working with confidential information


How to apply

Compensation and Application Details:

  • Full-time position with benefit package including Paid Time Off, a 401(k) plan, and full health and dental care.
  • $2,000 signing bonus after successfully completing a 3-month introductory period.
  • Salary commensurate with experience and market salary rates ($62,000–$71,000 annually).
  • Please send a cover letter describing experience (including your requested salary range), with a resume in MS Word or PDF format to:
  • Include “Project Biller” in the subject line.
  • Resumes without a cover letter and salary requirements will not be considered.
  • Position will remain open until filled.
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