Project Biller

Project Accountant/Biller

Berkeley, CA

Stillwater Sciences, an environmental consulting company with approximately 70 full-time dedicated and enthusiastic employees throughout the Western US in seven offices, is seeking a mid-level Project Accountant/Biller based in Berkeley, CA. This position is integral to Stillwater’s business operations and financial sustainability. To succeed in this role, the Project Accountant/Biller must be able to work independently and as part of a team, focus and remain calm under deadline pressure, and solve problems efficiently and effectively. The Project Accountant/Biller must possess good communication skills for interacting with project managers and other support staff regarding billing, sub-consultant, and invoice matters. This is a full-time 40 hours per week position.

The ideal candidate will:

  • Thrive in a fast-paced environment managing job duties and deadlines within a loose hierarchy
  • Find enjoyment working with a group of scientists who are passionate about what they do
  • Be a jack-of-all-trades where no job is too big or too small

The ideal candidate will possess:

  • Analytical skills to resolve inquiries
  • Confidence and initiative
  • Effective communication skills (both verbal and written) and be a Team player
  • Excellent organizational skills

Duties include but are not limited to:

  • Working with project managers on monthly T&M, Fixed Priced, Lump Sum, Daily Rates project billings by using Deltek’s Vision interactive billing software to make labor transfers, enter and post subconsultant invoices, and other types of edits to client invoices
  • Running various project reports and provide back-up support to assist Sr. Project Accountants as needed
  • Maintaining well-organized and complete billing electronic files
  • Assisting with monthly project close-out process
  • Processing monthly statements
  • Work with Senior Project Accountant on monthly A/R collections
  • Providing support in other areas within the accounting department as back-up
  • Ad hoc tasks as needed

Required qualifications include:

  • Minimum 3 years of work experience preparing project invoices using many types of billing/compensation methods such as T&M, Fixed Priced, Lump Sum, Daily Rates, etc.
  • Experience with project or job cost accounting/billing using ERP financial software system such as Deltek’s Vision (preferred) or Microsoft’s Dynamics SL or Dynamics GP, or other similar software
  • Experience working in an environmental or professional services organization
  • Proven organizational skills with the ability to effectively multi-task
  • Strong attention to detail, follow-through, and problem-solving skills
  • Confidence to interact with all levels of staff, agency representatives, and clients in a professional and courteous manner
  • Intermediate Microsoft Office (Word, Excel, and Outlook) and Adobe Acrobat skills
  • Ability and motivation to use creativity and logic in dealing with a broad range of business situations
  • Versatility to work both independently and collaboratively
  • Ability to work 40 hours per week, with flexibility when/if needed
  • Personal integrity and sound judgment in working with confidential information
How to apply

Due to the collaborative nature of our work, Stillwater Sciences employees have been strongly encouraged to be vaccinated, and we have a very high rate of vaccination within the company. Given recent executive orders from the Biden Administration and as a company that is a Federal contractor, we will require all employees to be fully vaccinated by early December 2021.

Compensation and Application Details:

  • Full-time position with benefit package including Paid Time Off, a 401(k) plan, and full health and dental care.
  • $2,000 signing bonus after successfully completing a 3-month introductory period.
  • Salary commensurate with experience and market rates ($62,000–$71,000 annually).
  • Please send a cover letter describing experience (including your requested salary range), with a resume in MS Word or PDF format to:
  • Include “Project Accountant/Biller” in the subject line.
  • Resumes without a cover letter and salary requirements will not be considered.
  • Position will remain open until filled.
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