Project Accountant/Biller

Project Accountant/Biller

Berkeley or Davis, CA

Stillwater Sciences, an environmental consulting company with approximately 70 full-time dedicated and enthusiastic employees throughout the Western US in seven offices, is seeking a mid-level Project Accountant based in either Berkeley or Davis, CA. This position requires a highly-motivated, take-charge individual that will be responsible for assisting PM’s with monthly billings, project set-ups, and close-outs. This is a full-time position requiring 40 hours per week.

The ideal candidate will:

  • Be a quick learner and good problem solver
  • Thrive in a fast-paced environment managing job duties and deadlines within a loose hierarchy
  • Find enjoyment working with a group of scientists who are passionate about what they do
  • Be a jack-of-all-trades where no job is too big or too small

The ideal candidate will possess:

  • A can-do, service-oriented attitude
  • Confidence and initiative
  • Excellent communication skills (both verbal and written) and organizational skills

Duties include but are not limited to:

  • Responsible for the set-up of new projects in Deltek’s Vision software, including task codes, budgets and detailed billing terms per contract requirements
  • Updating projects with new dates, budgets and/or tasks per contract amendments and MODs.
  • Working with project managers on monthly T&M, Fixed Priced, Lump Sum, Daily Rates or other various types of project billing
  • Running various project reports for project managers and assist or train project managers on how to run project reports and set up new project reports
  • Maintaining well organized and complete project files
  • Closing out completed projects and archiving the project folders and files
  • Data entry and posting of accounts payable invoices related to assigned projects

Required qualifications include:

  • Minimum 3–5 years of work experience performing project billing and set-up
  • Experience with project or job cost accounting using ERP financial software system such as Deltek’s Vision (preferred) or Microsoft’s Dynamics SL or Dynamics GP, or other similar software
  • Experience working in an environmental or professional services organization
  • Proven organizational skills with the ability to effectively multi-task
  • Strong attention to detail and follow-through
  • Strong interpersonnel communication skills, both verbal and written
  • Strong problem solving skills
  • Confidence to interact with all levels of staff, agency representatives, and clients in a professional and courteous manner
  • Intermediate to advanced Microsoft Office (Word, Excel, and Outlook) and Adobe Acrobat.
  • Ability and motivation to use creativity and logic in dealing with a broad range of business situations
  • Versatility to work both independently and collaboratively
  • Flexibility in working hours
  • Personal integrity and sound judgment in working with confidential information
How to apply

Compensation and Application Details:

  • Full-time position with benefits package, including Paid Time Off, a 401(k) plan, and full health and dental care.
  • $3,000 signing bonus after successfully completing a 3-month introductory period.
  • Salary is commensurate with qualifications and experience.
  • Please send a cover letter describing experience (including your requested salary range)  in MS Word or PDF format to:
  • Include “Project Accountant” in the subject line
  • Resumes without a cover letter and salary requirements will not be considered.
  • Position will remain open until filled.
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